Intro

Merge Rocks is a software design and development company with a product-vision approach. We assist startups in building software, experimenting with new features, and bringing their product vision to life. Clients bring their vision to the table and we merge it with our expertise to build a design-driven products and websites

Key figures about us:

7+ years on the market;
30+ employees;
100+ client all over the globe (mostly in US, Europe, Australia)

We’re looking for a proactive and skilled Project Manager to champion our clients’ priorities and guide projects smoothly from start to finish. In this role, you’ll act as the vital link between our design and development teams and our clients — making sure deliverables align with expectations and communication stays clear and consistent.

You’ll manage several projects at once, often across different phases — from early discovery to final delivery and post-launch support. That’s why we’re looking for someone adaptable, comfortable in a fast-paced, multi-project environment, and confident switching between tasks, teams, and priorities with ease.

What you'll be doing?

Project Involvement

Join projects at various stages — from kick-off to wrap-up — and take on different responsibilities depending on the team setup.
Your role will vary depending on the project's composition:
- On development-only projects, you’ll take full ownership of timelines, scope, communication, and delivery — ensuring a smooth process from start to finish.
- On design + development projects, you’ll share part of the planning and review responsibilities with the design lead, but remain fully accountable for client communication, task boards, and the development workflow.
- On design-only projects, the structure is similar to mixed ones — you’ll collaborate closely with the design lead, while staying in charge of external communication and overall process clarity.

Confidently manage multiple projects or clients at once with a calm, autonomous mindset.
Stay deeply aware of each project’s context, goals, and constraints — maintaining high visibility without disrupting the autonomy of specialists and team leads.

Project Setup & Management

Set up and maintain internal workflows and documentation (typically in Notion), including:
- Epics, task structures, and dependencies.
- Toggl tracking and reporting.
- Invoicing schedules and reconciliation of logged hours.
Lead onboarding for both clients and internal team members — whether at project kick-off or during a transition to a new phase — ensuring clarity, alignment, and a smooth start.
Ensure all stakeholders clearly understand their roles, responsibilities, goals, and workflows from day one.

Communication & Delivery

Act as the main communication bridge between the client and internal team, ensuring alignment on priorities, scope, and deliverables at every stage.
Support delivery by:
- Breaking down and prioritizing tasks — independently or in collaboration with team leads.
- Running regular check-ins to keep the team aligned and unblocked.
- Leading client-facing meetings, demos, and discovery sessions — including preparation and follow-ups.
- Confidently presenting and pitching progress or outcomes alongside the design and development teams.

Reporting & Quality Control

Track project performance and timelines through internal documentation (Notion, Google Sheets) and weekly workload reports.
Deliver structured weekly updates to internal leadership — covering capacity, milestone progress, risks, and budget alignment.
Ensure that all deliverables meet client expectations, project objectives, and quality standards.
Work closely with the team to finalize scopes, reconcile hours, close invoices, and ensure alignment with original estimates.

What is needed?

Experience & Background

3+ years in a similar project management role, ideally in a fast-paced agency environment.
Hands-on experience working with both design and development teams — you understand the dynamics of creative and technical workflows and know how to bridge them effectively.
Proven ability to manage multiple short- and mid-term projects in parallel, across various stages and scopes.

Communication & Collaboration

Excellent communication skills — both written and spoken — with the confidence to lead client calls, internal syncs, and presentations.
At least Upper-Intermediate English (B2+) to comfortably work with international clients and teams. *Please note that one of the interview stages will include a conversation with a native English speaker to assess your communication skills in real context.
Strong client-facing abilities — you can build trust, understand client needs, and represent their priorities throughout the project lifecycle.
Comfortable navigating different team dynamics, adapting your approach based on project setup and roles involved.

Project Management & Tools

Proficiency in project management tools such as Notion, Linear, Jira, Google Office or similar.
Skilled in setting up and maintaining task boards, structuring epics and dependencies, and ensuring nothing falls through the cracks.
Strong understanding of resource planning, timeline management, and budget tracking.

Skills & Mindset

Excellent multitasking and context-switching skills — you can juggle several ongoing projects without losing clarity or focus.
Strong organizational, prioritization, and problem-solving abilities.
Confident in leading people, supporting team members, and guiding collaboration across roles.
Proactive, flexible, and adaptable — ready to take initiative and respond to change with clarity and calm.

Perks of joining our team

Fully remote work setup.
Base salary with performance-based bonuses for project management.
Bonuses for successful upsells.
$1,000 annual professional development budget.
20 paid vacation days + 10 paid sick days per year.
Free English classes with a native speaker.
Free PE (FOP) accounting support for Ukraine-based team members.
Coworking space coverage for team members in Ukraine.
Flexibility to work on diverse global projects across industries.
Collaborative and ambitious team with modern processes and strong leadership.
Open-minded and adaptable work culture with a flexible approach to both workflows and communication.

Our values

Merge vision and expertise
Clients bring their vision to the table and we merge it with our expertise to build a design-driven product.

Passion, curiosity, growth
We approach every project with passion and curiosity, combining our experience with the latest best practices to grow with every new design.

Own the process
Our meticulous approach and structured methods form the foundation of on-time, headache-free, and precise execution—every time.

Think beyond pixels
Our UI is great by default. What matters more is to create designs that convert, sell, and increase the value of a well-thought-out product.

Stronger together
With our team’s diverse backgrounds and experiences, we complement each other—filling gaps, amplifying strengths, and driving collective creativity and growth.

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Project Manager